Submission of full papers - restricted to authors who selected "full paper" at the time of abstract submission. 

Authors who indicated they would submit a full paper for the refereed proceedings must prepare their paper according to the Word and Latex templates below.  Where possible, papers should be submitted as a PDF.  Refereed papers will be published on the Congress Proceedings CD.

Full (refereed) papers due 29 August 2008. 

Full (refereed) papers notification of acceptance October 2008. 

Download formatting instructions 

Please use the on line submission link below to submit a full paper.

 >>> To submit an full paper, clink this link  http://www.callforpapers.com.au/aip2008/SubmitPaper.php

For help, please contact events@plevin.com.au

Oral Presentations

Plenary presentations are 45 minutes, keynote presentations 40 minutes and all other oral presentations 20 minutes all includiing 5 minutes Q&A.

1. Equipment

Each session room will be equipped with a lectern, data projector (for use with a laptop computer eg PowerPoint or PDF presentation) and an IBM compatible laptop. We will supply the computer pre-loaded with MS Office and Acrobat. Please advise the Conference Secretariat before Monday 17 November 2008 if you require any additional audiovisual aides and equipment eg MAC, video, DVD (the provision of additional equipment is at the discretion of the Organising Committee).

2. Room Set up 

Each session room will be set up theatre style with a head table where appropriate. 

3. Bringing Your Presentation To The Venue

When you arrive at The University of Adelaide, check in at the Registration Desk. Staff will direct you to the Speakers Support Centre. 

If you using PowerPoint, laptops will be provided by the organisers in each session room. There will be no provision for presenters to connect their own laptop. This will ensure the optimum presentation environment. 

Your presentation must be given to the Speakers Support Centre Technician on a CD or USB storage device. Alternatively, you can bring your own laptop from which your presentation can be extracted and directly transferred to the network server.  Supported file format is Microsoft PowerPoint 2007 or below, for IBM/PC compatible machines. Special arrangements need to be made for Apple Mac or other specialist software support.  You will be asked to verify your presentation on a local computer. The presentation will be then transferred. The transfer might take a little while - please allow this time, plus a few more minutes to verify your presentation.

Please note the Speaker Preparation Room computer facilities are for verification.

Also, when saving your presentation ready for this conference, please save any non true-type fonts into the presentation. For all true-type fonts, this process is not required. Note PowerPoint will not support all types of true type fonts. If you are using an uncommon font type it is recommended you save the font style separately with the presentation and bring it to the Speaker Preparation Room. 

4. How do we get the presentation on-screen with you in control? 

The computer in the room in which you are presenting will access the presentation. In the larger session rooms, this computer will be under the control of a Technical Operator who will assist you. The lectern will be equipped with a simple remote with forward and reverse buttons, which will have the same effect as the up and down arrow keys on your keyboard.  In smaller rooms where no operator will be present, the laptop will be located next to the lectern for presenters to operate themselves. The presentation will be located on the desktop. Please DO NOT take your presentation disk directly to the venue room as this can severely disrupt the running of the conference. 

5. Speaker Preparation Room Hours (preliminary)

Sunday 30 November 3.00pm-6.00pm
Monday 1 December 7.30 am - 5.00 pm 
Tuesday 2 7.30 am - 5.00 pm 
Wednesday 3 December 7.30 am - 2.00 pm 
Thursday 4 December 7.30 am - 5.00 pm 

Friday 5 December 7.30 am - 2.00 pm

If at all possible, please check-in your presentation material well before your presentation. 

Poster Presentations

Poster boards are shared between two posters side by side.  The recommended poster size is A0 portrait style 841mm wide by 1189mm high – please ensure your poster does not exceed 841mm wide.  

1. Set up and Break Down Times (preliminary)

• Posters scheduled for Monday 1 December
  Set up: Monday 1 December 8.00am-10.00am
  Break Down: immediately after the conclusion of the poster session and before 8.00pm Monday 1 December.
  

• Posters scheduled for Tuesday 2 December 
  Set up: Tuesday 2 December 8.00am-10.00am
  Break Down: immediately after the conclusion of the poster session and before 8.00pm Tuesday 2 December.

• Posters scheduled for Thursday 4 December 
  Set up: Thursday 4 December 8.00am-10.00am
  Break Down: immediately after the conclusion of the poster session and before 8.00pm Thursday 4 December.

2. Preparing your Poster before the Conference 

Your poster should cover the key points of your work. It should not attempt to include all the details: you can describe them to those who are interested. The ideal poster is designed to (1) attract attention; (2) provide a brief overview of your work; and (3) initiate discussion. Boards will be provided for all poster sessions. 

The poster boards are best suited for attaching posters with Velcro (hook). It will greatly assist to expedite the set up process if you adhere Velcro to your poster before arriving.  

Carefully prepare your poster well in advance of the Congress. There will be no time or materials available for last minute preparations at the Congress. If you think you may need certain materials to repair the posters after travelling, bring them with you. Try tacking the poster up before you leave for the Congress to see what it will look like (especially to a large audience), and rehearse your presentation with someone. 

Presenter Registration

Please note that presenters will be required to fund their travel, accommodation and registration costs. At least one author per paper must register and pay for the Congress on or before 17 October 2008. Papers with no registered author will be WITHDRAWN.

Travel Support

Researchers and students at AINSE member universities who are presenting a paper (either oral or poster) at the 22nd Nuclear and Particle Physics Conference are eligible for travel support from AINSE. AINSE will make contact with presenters following the selection process.

Important Dates

Full (refereed) papers due 29 August 2008 

Full (refereed) papers notification of acceptance October 2008 

Close of author registration 17 October  2008

Full (refereed) papers final paper due 10 November 2008 

Congress commences 30 November 2008