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{\bf \large   Instructions to authors and paper layout for refereed proceedings of the 
Australian Institute of Physics (AIP) 18$^{\rm th}$ National Congress (2008)} 

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{\bf\large General}\newline
Papers accepted by the organising committee will be made available in full on a conference CD-ROM with the conference handbook.  Authors are responsible for submitting manuscripts by the due date and in a style consistent with the formatting and electronic requirements outlined below. It is the author's responsibility to ensure that all relevant authorisations and consents in relation to publication of the paper have been obtained prior to submission of the manuscript.

The work should be presented in concise and clear English. The Abstract (less than 200 words) should state concisely the scope of the work and give the principal findings. 

Papers will only be accepted if submitted electronically in ``print-ready'' format using PDF. Where papers are returned to authors for revision, authors are responsible for ensuring manuscripts are re-submitted by the due date.

{\bf\large Format}\newline
Papers must be submitted in clear and concise English. The maximum length of the paper is four pages. You are encouraged to use the template (shown on pages 4 and 5 following these instructions) for paper submission.

{{\it Page Layout} \parskip=0 cm
\begin{itemize}
\parskip=-3pt
\item Paper size A4 (210 x 297 mm)
\item Top and bottom margins are 20 mm and side margins are 15 mm. 
\item All text in body of the paper to be fully justified.
\item No paper numbers, headers or footers.
\end{itemize}}

{\it Title}\newline
This should be concise and appropriately informative and should contain keywords necessary to facilitate retrieval by modern searching techniques. Times Roman bold, 12 point font, left margin justified, each word capitalised.

{\it Authors and Affiliation}\newline
The authors' names should be provided on one line with the organisation/affiliation for each author noted using numerical superscripts. Organisation/affiliations on line below the author names, preceded by relevant superscripts. Use Times Roman 11 point type.

{\it Abstract}\newline
The Abstract (less than 200 words) should state concisely the scope of the work and give the principal findings. It should be complete enough for direct use by abstracting services. Do not use acronyms and references in the Abstract. Use Times Roman 11 point type.

{\it Additional keywords}\newline
Up to 6 keywords not used in the title may be listed beneath the abstract to assist searching techniques.
Use Times Roman 11 point text with word ``Keywords'' italicised, followed by a colon, then by keywords separated by semicolons.

{\it Headings}\newline
Main headings (eg. Abstract, Introduction, Materials and methods, Results, Discussion, Acknowledgments, References) are set in {\bf bold Times Roman} (not italic) 11point type. Minor headings are set in {\it italic Times Roman} 11point type. 

{\it Text}\newline
Use Times Roman 11 point type. No line spacing between heading and text. Text lines in the body of the paper to be single spaced and fully justified. One line between paragraphs. No indent to start paragraphs. Use arabic numerals in the text. Type a space between a numeral and its unit. 

\newpage

{\it Footnotes}\newline
Footnotes not to be used.


{\it Units}\newline
Use the SI system, especially for exact measurement of physical quantities. If it is a convention to use non-SI units in a particular discipline, then give the equivalent SI values in parentheses. Do not use the double solidus in complex groupings of units; use the negative index system instead, for example mg m$^{-2}$ s$^{-1}$.

{\it Mathematical formulae}\newline
Do not use two-line expressions in the running text. Display each long formula on a separate line with a line of space above and below it.

{\it Tables}\newline
Tables will usually be one or two column widths, but large tables may be set `landscape' on the page. Refer to every table in the text (e.g. Table 1). Number each with an Arabic numeral and supply a concise title. Provide explanatory material relevant to the whole table in a separate headnote, starting on a separate paragraph from the title. Use table footnotes to refer to specific elements in the table. Use superscript capital letters for table footnotes, and use asterisks only for probability levels. Do not use vertical rules unless essential in presentation of the data.  In column headings, include the symbols for the units of measurement in parentheses, and use standard SI prefixes to avoid an excessive number of digits in the body of the table. Table headings should be self-explanatory. The table identifier 
(e.g. Table 1:) and heading are centred above the table in Times Roman 11 point text, with the heading in bold. Column headings in tables to be Times Roman bold 10 point. Other text in tables to be Times Roman 10 point font.

{\it Figures}\newline
Refer to each figure in the text (e.g. Fig. 1). Place figures in the text, not at the end. Check that figures are numbered in the order in which they are discussed in the text. Captions should be self-explanatory, centrally located below the figure. Figure identifier (e.g. Figure 1:) and caption should be in Times Roman
11 point text, fully justified. Figures should be embedded into the document at the appropriate 
location. Graphics may be either colour or black and white but colours used need to be chosen to enable printing in black and white without loss of integrity.

{\it References in text}\newline
References are cited chronologically in the text by author and date and are not numbered. All references in the text must be listed at the end of the paper, arranged alphabetically; all entries in this list must correspond to references in the text. In the text the names of two co-authors are linked by `and'; for three or more, the first author's name is followed by `{\it et al.}'. Check that all references mentioned in the text are in the References, and vice versa. List references in the text in chronological order, separated by semi-colons. List references in the References list in alphabetical order. In the text, do not use a comma between the author's name and the date.

{\it References List}\newline
Give full journal and book titles in the References list. Times Roman 11 point text. Style examples:

Chapter in book/conference proceedings\newline{\footnotesize
Shafique, M.S. and Skogerboe, G.V. (1983). Impact of seasonal infiltration function variation on furrow irrigation performance. In ``Advances in Infiltration'', {\it Proc. Nat. Conf. Advances in Infiltration}. p292--301. American Society of Agricultural Engineers, St Joseph.}

Journal\newline{\footnotesize
Quirk, J.P. and Schofield, R.K. (1955). The effect of electrolyte concentration on soil permeability. 
{\it Journal of Soil Science} {\bf 6}, 163--78.}

Whole Book or Monograph\newline{\footnotesize
Northcote, K.H. (1979). A factual key for the recognition of Australian soils. Rellim Technical Publications Pty Ltd, Adelaide.}

\newpage
{\large\bf Sample paper begins on the next page}
\newpage
 
{\large\bf Sample For Your Reference (To Be Converted To PDF)}

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F.R. Smith$^1$, J.P. Nobody$^2$ and I.M. Lost$^{1,2}$ \newline
$^1$Department of Not Very Much, Sydney, Australia. \newline
$^2$Faculty of  Sciences, University of Over There, Christchurch, New Zealand. 

{\bf Abstract}\newline
This template is to be used in conjunction with the Instructions to Authors (see previous pages) advisory information.  The abstract must be less than 200 words in length and should state concisely the scope of the work and give the principal findings. It should be complete enough for direct use by abstracting services. Do not use acronyms and references in the abstract.    Use Times Roman 11 point font.  No line spacing between heading and text. 

{\it Keywords}: Up; To; Six; Keywords; Are; Allowed

{\bf Introduction}\newline
The Introduction should not exceed what is necessary to indicate the reason for the work and its essential background.  It would normally be less than 300 words in length.  Text lines in the body of the paper are to be single spaced and fully justified.  One line between paragraphs.  No indent to start paragraphs.  Use arabic numerals in the text.  Type a space between a numeral and its unit.  Delete this text and insert your own words here. 

Note that there is only one space between paragraphs and that paragraphs are not indented.  Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here.

{\bf Materials and Methods}\newline
The materials and methods section should contain sufficient experimental detail to enable the work to be repeated.  Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here.

{\it Field Sites}\newline
The above is an example of a subheading.  Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here.  Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here.

Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here.

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{\bf Results and Discussion}\newline
The discussion should explain the significance of the results in the context of existing knowledge on the topic.  Refer to each figure and table in the text (e.g. Table 1, Fig. 1). Place tables and figures in the text at the appropriate location, not at the end of the paper.  Check that figures and tables are numbered in the order in which they are discussed in the text.  

\newpage

% Example for table
\begin{table}
\caption{\bf The effect of not much on selected soil properties}
\begin{center}{\small
\begin{tabular}{|lcc|}
\hline
Treatment    &Earth worms (number m$^{-2})$ &Bulk density (g cm$^{-3}$) \\
\hline
Treatment 1  &	164	& 0.96 \\ 
Treatment 2  &	365	& 1.23  \\ 
Treatment 3  &	21	&  0.1 \\ \hline
\end{tabular}}
\end{center}
\end{table}

Figure 1: Figure captions for single figures are located below the figure, single spaced and fully justified. Use Times Roman 11 point type.


\begin{figure}[h]
\begin{minipage}{18pc}
%\includegraphics[width=18pc]{filename}
\caption{\label{label1}
If two figures are placed side by side, each caption is to be centrally located below the figure, single-spaced, fully justified and sized to the width of the figure.  Use Times Roman 11 point type. 
}
\end{minipage}\hspace{2pc}%
\begin{minipage}{22pc}
%\includegraphics[width=18pc]{filename}
\caption{\label{label2}
If two figures are placed side by side, each caption is to be centrally located below the figure, single-spaced, fully justified and sized to the width of the figure.  Use Times Roman 11 point type. Align top lines of captions.
}
\phantom{You can add phantom text to align the top lines of captions.}
\end{minipage} 
\end{figure}

{\bf Conclusions}\newline
The maximum length of the paper is four pages for oral and poster presentations.  Papers in excess of these limits will not be accepted for publication.  Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here. 

{\bf Acknowledgements}\newline
Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here. Delete this text and insert your own words here. 


{\bf References}\newline
{\footnotesize\parskip=0 cm
Northcote, K.H. (1979).  A factual key for the recognition of Australian soils.  Rellim Technical Publications Pty Ltd, Adelaide. 
\par
Quirk, J.P. and Schofield, R.K. (1955).  The effect of electrolyte concentration on soil permeability. {\it Journal of Soil Science} {\bf 6}, 163--78.
\par
Shafique, M.S. and Skogerboe, G.V. (1983). Impact of seasonal infiltration function variation on furrow irrigation performance. In ``Advances in Infiltration'', {\it Proc. Nat. Conf. Advances in Infiltration.}  p292--301.  American Society of Agricultural Engineers, St Joseph. 
\par}
\bigskip
\centerline{ \huge\bf PLEASE CONVERT YOUR DOCUMENT TO}
\bigskip
\centerline{\huge\bf \underline{PDF FORMAT} PRIOR TO SUBMISSION}
\bigskip
Authors must ensure that:

1) the PDF is not secured by any password protection AT ALL,

2) all fonts are embedded,

3) figures are in acceptable resolution, and

4) the pagesize in the PDF is A4.


Note: authors who use Adobe Acrobat Distiller can obtain joboptions files from:
\begin{verbatim}
 http://www.causalproductions.com/authors/causal_job_options_20080427v3.zip 
 \end{verbatim}
 
\end{document}